Academy of Notaries Public, Secretary of State Approved Vendor for Notary Public Mandatory Education

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916-722-1633 Saturday, November 25th, 2017

News & Reviews

    • New Law Changes beginning January 1, 2017
      • Maximum Notarial Fee Increases
        • Acknowledgment - $15 - For an Acknowledgment or proof of a deed, or other instrument, including the seal and writing the certificate, $15 for each signature.
        • Jurat - $15 - For administering an oath or affirmation to one person and executing the Jurat, including the seal, $15 for each signature.
        • Deposition - $30 - For all services in connection with the taking of any deposition, $30, and an additional $7 for administering the oath to the witness and $7 for the certificate to the deposition.
          • Note: If a notary public is not a certified shorthand reporter, the notary public should inform the person they may wish to contact a certified shorthand reporter who is licensed by the Court Reporters Board of California to take the deposition.
        • Certifying a Copy Power of Attorney - $15 for each copy.
        • Public Request for Line Item – For a line item copied from the notary public’s journal, $.30 per line item.
      • Identification Requirements for Notary’s County of Filing
        • The filing must take place in the county where the notary public maintains a principal place of business as shown in the application on file with the Secretary of State.
        • If the oath and bond are not filed within the 30-calendar-day time period, the commission will not be valid.
        • Identification Requirement:
          • At the county clerk, the notary must produce one of the following specified ID’s:
            • a California ID card or driver's license,
            • a U.S. passport,
            • a foreign passport, or
            • a state of California employee ID issued by an agency of the state, office of a city or county of the State of California.
      • New Specified Paper Identification Documents

        The identity of the signer is established by the notary public’s reasonable reliance on the presentation of any of the following identification forms.

        There are two specific sets of paper identification documents, Primary and Secondary each having certain requirements.  

        • The Primary Group has five identification documents which must be either:
          • Current or
          • has been Issued within five years.
        • The Five Identification Documents are:
          • California Driver’s License
          • California Identification Card
          • United States Passport (a U.S. passport need not have a physical description)
          • State Prison Inmate Identification Card issued by the California Department of Corrections and Rehabilitation, if the inmate is in custody in a California state prison (federal prisons do not apply)
          • Sheriff’s Department Inmate Identification any form identification issued by a sheriff’s department; if the inmate is in custody in a local detention facility.

        • The Secondary Group has seven identification documents which must have:
          • a Photograph,
          • a Description,
          • a Signature,      
          • an Identifying Number, and
          • is Current or issued within five years.
        • The Seven Identification Documents are:
          • Valid Consular Identification Document issued by a consulate from the signer’s country of citizenship
          • Valid Foreign Passport from the signer’s country of citizenship
          • Driver’s License issued by a public agency authorized to issue drivers’ licenses: any other state, Canada, and Mexico
          • Identification Card issued by another state not Canada or Mexico
          • Military Identification Card by any branch of the US Armed Forces
            • Caution: Not all current military ID cards have all the requirements and should not be used.
          • State Employee Identification Card for an agency of the state, office of a city or county of the State of California
          • Tribal Government Identification Card issued by a federally recognized tribal government.

      •  Responding to Written Requests of the California Secretary of State

        • Communicating with the Secretary of State
          • Communications between the Secretary of State and notaries public to be made by certified mail, or the use of any other means of physical delivery that provides a receipt for these communications, (for example: FedEx, USPS, UPS).
          • A notary public has two separate duties to respond to written requests of the California Secretary of State.
            • Request for Information: Upon receiving a written request for information relating to official acts performed by the notary public, he/she must respond by certified mail or any other means of physical delivery that provides a receipt within 30 calendar days.
            • Certified Copies of the Journal: Within the time specified in the written request by the California Secretary of State, a notary public must furnish certified copies of the entire or any portion of his or her notarial journal that is requested

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Academy of Notaries Public, Secretary of State Approved Vendor for Notary Public Mandatory Education