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Our Blog offers frequently asked questions, answers, and updates from the California Secretary of State.

In addition, we give Best Practices Tips to help the notary.

Topics include steps to becoming a California notary, filing information, notary tools, and other requirements.

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Journaling: Who

Who: Signature for Each Line Item

One line for each Signature!

The signature of the person who requested the notarial act could be critical in an investigation that includes handwriting analysis. Secretary of State Investigators have found instances where a signature is captured incorrectly on one diagonal line drawn through several line items in an attempt to show one person signed multiple documents.

California Government Code section 8206(c) requires a signature for each line item.

A notary public may be asked to produce a single line item from his or her journal. If there is only a diagonal line drawn through multiple entries with a single signature, the copy of the line item will have a partial signature and will be incomplete and legally deficient.

Capture a signature on every line item for every notarial act. No Exceptions!

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